Grapevine-Colleyville district moves to limit student information

Posted Monday, Apr. 22, 2013  comments  Print Reprints

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GRAPEVINE -- Grapevine-Colleyville school trustees voted Monday night to limit the amount of information about students that will be given to third parties.

The trustees' action narrowed the definition of "directory information" and limited its disclosure. The action is primarily aimed at businesses such as telemarketers who submit open records requests to get a district's entire student directory.

The board voted unanimously to remove students' e-mail addresses, dates and places of birth, and dates of school attendance from records designated as "directory information."

Remaining "directory information" includes students' names, addresses, phone numbers, photos or digital images, grade level, enrollment status, major fields of study, sports and other activity participation, weight and height of student athletes, student honors awards and degrees received, and the most recent educational institution attended.

"As we look for additional ways to protect students, one of the areas we've looked at is the student information that is available to third party requesters," said Megan Overran, the district's director of communications.

Other area districts that have limited directory information include Northwest, Grand Prairie, Allen, Forney, Frisco, Highland Park, Lake Dallas and Mesquite.

Students whose parents approve the release of their directory information can still be in yearbooks, digital media, school or athletic programs, and district publicity or news media stories about school events.

"Directory information" is defined and regulated by the federal Family Educational Rights and Privacy Act. Under the act's regulations, a district can specify that disclosure of directory information will be limited to specific parties, for specific purposes, or both.

Most districts have one list of approved information for release, but about 307 districts have two lists, Stoll said. A longer list is shared with school publications. A shorter list is for public requests, Stoll said.

In other action, the trustees named the GCISD Technology Education and Career Center at Grapevine High School.

Shirley Jinkins, 817-390-7657

Twitter: @startelegram

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